How to Group Emails in Outlook

In our fast-paced digital world, managing emails efficiently is essential. With an overflowing inbox, important messages can often get lost in the shuffle.

Microsoft Outlook offers various features to organize and manage emails, including the ability to group emails.

This article will guide you on how to group emails in Outlook, focusing on grouping by conversation in Outlook 365, by subject, and by sender.

How to Group Emails in Outlook

What is Email Grouping?

Email grouping is a feature that allows users to organize their emails based on certain criteria such as sender, subject line, or conversation thread.

This feature makes it easier to track and manage related emails, keeping your inbox clutter-free and your workflow efficient.

How to Group Emails in Outlook

Microsoft Outlook offers several ways to group emails. Here’s how you can take advantage of these features:

Grouping by Conversation

Grouping by conversation is a convenient way to keep all emails from a specific thread together. Here are the steps to enable conversation view in Outlook:

  1. Open Outlook and go to the ‘View’ tab.
  2. In the ‘Messages’ group, check the ‘Show as Conversations’ box.
  3. A dialog box will appear asking where you want to apply this setting. You can choose to apply it to the current folder or all folders.

Grouping Emails in Outlook 365 by Conversation

If you’re using Outlook 365, you can still group your emails by conversation using the following steps:

  1. Open Outlook 365 and select the ‘View’ tab.
  2. In the ‘Arrangement’ group, click ‘Show as Conversations’.
  3. A dialog box will appear, asking where you want to apply this setting. You can choose to apply it to the current folder or all folders.

Grouping by Subject

Grouping emails by subject can be useful when dealing with multiple threads on similar topics. To group by subject:

  1. Open Outlook and click the ‘View’ tab.
  2. Click ‘View Settings’.
  3. In the ‘Advanced View Settings’ dialog box, click ‘Group By’.
  4. In the ‘Group By’ box, under ‘Group items by’, select ‘Subject’. Click ‘OK’ to apply the changes.

Grouping by Sender

Grouping emails by sender can help you manage emails from specific individuals or organizations. To group by sender:

  1. Open Outlook and select the ‘View’ tab.
  2. Click ‘View Settings’.
  3. In the ‘Advanced View Settings’ dialog box, click ‘Group By’.
  4. In the ‘Group By’ box, under ‘Group items by’, select ‘From’. Click ‘OK’ to apply the changes.

Conclusion

Email grouping in Outlook is an effective way to streamline your email management process.

By grouping emails by conversation, subject, or sender, you can efficiently manage your inbox and ensure that important emails are always within easy reach.

With these easy-to-follow steps, you can enjoy a clutter-free inbox and an enhanced email experience in Outlook.